Option 1
Heartful Motion
Playa El Brosquil, Spain
$123.50
per person, per night
≈ €114 at a fixed rate
350 m2 house near Cullera (Valencia), 3-minute walk from beach, with 6 rooms and enclosed porch for yoga practice.
Where this price comes from
$494 per person for 4 nights, published by the venue on 4 Day Silence & Meditation Infinite Consciousness & Yoga in Spain. $494 ÷ 4 = $123.50 per person per night.
That programme is not what you are buying — you are hiring the place for 3 nights. It is the rate the venue itself set, which is why we start there instead of from a number we made up, and why the venue confirms it in writing before you approve anything.
Against the brief, line by line
States 12, which is exactly your 12. There is no slack at all: one plus-one, one facilitator, one person bringing a partner, and it fails. We would put that in writing to them before you shortlist it, not after.
“It has 6 rooms, all of which can be booked for 1 or 2 people, some with 2 separate beds and others with bunk beds.” — their own website
6 bedrooms for 12 people. The 12 only fit if every room is a twin, which means nobody gets a single — and at single occupancy this venue takes 6. The brief says singles preferred, twin-share acceptable, so it is allowed. It is still the line that would make somebody in your team unhappy, so it is here rather than in a footnote.
“It has 6 rooms, all of which can be booked for 1 or 2 people, some with 2 separate beds and others with bunk beds.” — their own website
Enclosed porch of the house used for yoga practice, with awnings in summer and glass + underfloor heating in winter.
“We practice yoga at the porch of the house, which is closed by micro-perforated awnings that let air and light in while keeping insects out for summer, during winter it is protected by glass and heate…” — their own website
Neither source mentions connectivity at all.
Nothing on their site and nothing on their listing says what the rate covers at the table. We checked both before writing that sentence. It is not budgeted at zero — it is asked in writing.
No airport on their site and none on their listing. It changes the flight line, so we ask rather than guess.
Neither source says whether the whole place can be held for one group on your dates.
The budget, line by line — 12 people, 3 nights
| Line | How it is worked out | Per person | Group of 12 |
|---|---|---|---|
| Venue — 12 people × 3 nights | $123.50 per person per night × 3 nights × 12 people | $370.50 | $4,446 |
| Meals | Nothing on their website and nothing on their own listing says what the rate covers at the table. We checked both. We ask in writing and you see the answer — this line is open, and open is not the same as zero. | — | — |
| Airport transfers | No nearest airport on their site and none on their listing. First thing we ask, and it changes the flight line, so we won't invent it. | — | — |
| Return flights, Amsterdam and Berlin | Yours to set — your travel policy, your booking tool, your dates. We publish no flight benchmark because we would be guessing at your fares. | — | — |
| Off-site day and activities | Quoted by the venue once you pick a direction, in writing, before you approve. | — | — |
| RetreatBird planning fee | A flat fee, agreed in writing before anything is booked, on this line and nowhere else. Never a percentage of your spend, so it cannot grow when the venue quote grows, and never inside the venue price. The figure is in your plan, next to these numbers, before you commit to anything. | in your plan | flat, not % |
| Priced today — Venue only | The venue line. The open lines above are not zero — they are unanswered, and they get answered in writing before you approve anything. | $370.50 | $4,446 |
| In euros, for comparison | Converted at one fixed indicative rate we use across the whole catalogue so options can be compared. It is not a quote and not today's mid-market rate. | €341 | €4,090 |
| Left of the brief’s €1,500 | What remains per person for flights, transfers, the off-site day and our fee, plus every meal. | €1,159 | €13,910 |
The line to forward
$370.50 per person for 3 nights at Heartful Motion, room only — nothing they publish says what the rate covers at the table. $4,446 for the team of 12 (about €4,090).
Travel, the off-site day and our fee are on top and are listed above as open lines. That is the whole number the venue side of this trip costs at their published rate.
What we don’t know about this one yet (4)
- What the rate covers at the table: meals, drinks, dietary requirements. Not published in either place, so we do not budget it at zero.
- Nearest airport and how long the transfer takes.
- Whether the whole place can be held for one group on those dates.
- Working wi-fi, and whether it survives twelve laptops.
These go to the venue in writing. You get their answer verbatim, before you approve anything.
