RetreatBird for Companies · the deliverable, published

This is the plan you get. Read the whole thing before you tell us anything.

Whatever your headcount: three real venues at their own published prices, every line either priced with its arithmetic shown or marked open with the question we are asking, and a draft agenda. Entirely in writing. No call, nothing to pay to get it, no sales process to sit through.

One document, by email — forwardable to finance as it is.

Already in our list, by team size

Venues with a published price and evidence of taking a group, whose own site or listing states they can hold that many. Counted as this page loads. Unknown capacity is never counted as a yes, which is why these numbers are smaller than the catalogue.

8 people31 venues12 people25 venues16 people8 venues20 people6 venues25 people3 venues30 people2 venues40 people2 venuesMore than 40sourced for your brief

These chips count the venues already in our list, nothing more. They are where a search starts, not a limit on it: for a company-wide offsite of eighty, or three hundred, we go and find venues whose own websites say they sleep your whole team, and the plan quotes that sentence and links the page it is on.

Read the worked example Jump to the three venues and their prices Send my own brief

Every price published by the venue itself Every venue fact traced to its own site or listing Nothing behind an email box

What is real on this page, and what is illustrative

Real

The three venues. They are in our catalogue right now, and you can open their listings from here.
The prices. Each one is the venue’s own published per-person price, divided by its own number of nights. We do not mark them up.
The maths. Every total is computed when this page loads, from those prices.
The venue facts, each one quoted from the venue’s own website or from the listing it published itself. Where a fact is missing from both, the page says so instead of filling it in.

Illustrative

The brief. We wrote it. There is no client behind it, and no company is named because none exists.
The agenda. It is a draft written for this brief, the way yours would be written for yours.

The eight questions this document answers

In this order. If yours arrives and one of them is unanswered, we got it wrong.

1Which venues can genuinely take a team of 12 — and how do you know?
2What do three nights cost, per person and for the whole group?
3What is inside that price, and what is definitely not?
4Where does the money go that isn't the venue?
5What would the three days actually look like, hour by hour?
6What do you not know yet, and when will you know it?
7What does RetreatBird charge, and how is it charged?
8What happens if we read this and say no?

Example brief — written by us, not a client

We read the brief

Eight lines. This is genuinely all we need to start — and the form at the bottom of this page asks for even less, because everything except your email and your headcount is optional there.

Who: A 12-person leadership team, no company name — this brief is ours, not a client's
When: Three nights in October, Thursday to Sunday
Flying from: Amsterdam and Berlin, arriving within the same afternoon
Budget: €1,500 per person, everything included
Purpose: Set next year's plan, and fix how the team works together
Shape of it: One full working day, one day outdoors, nothing scheduled after dinner
Rooming: Single rooms preferred, twin-share acceptable
Must have: A space we can work in indoors if it rains

We turned the brief into filters, and ran them

Every venue that fell out fell out for a stated reason. The counts below are computed from our catalogue as this page loads — not typed in by a marketer.

Step	The rule we applied	Venues left
Everything we hold	Venues in the corporate layer, facts read from their own sites	112
With a real price	A per-person nightly rate we can derive from a published listing	112
Evidence of a group	Their own site or listing states group capacity, whole-venue hire, or hosting companies	44
Actually fits 12	Stated capacity of 12 or more. Unknown capacity is not a yes	25
Reachable from AMS and BER	In Europe — no long-haul on a three-night trip	8
Leaves room in the budget	Venue line at most €250 per person per night, so half the €1,500 stays free for travel and food	7

The filter we chose not to apply

The brief asks for an indoor space to work in. Only 3 of the 7 venues that survived the funnel actually stateone on their own website. We did not make it a hard filter, because a missing fact usually means nobody wrote it down — not that the room doesn’t exist. So it became the first question we put to the others, in writing, and you see their answer rather than our guess.

How the three were picked

By how much we can prove, not by what we would earn. Venues rank on evidence — states it hosts companies, states the whole place can be hired, states a workshop space, states a capacity — and ties break towards the cheaper venue. It is a function in our code with the inputs listed in that sentence — not an editorial pick, and not a paid placement: nobody on this page paid to be on it. Ranking on evidence is not the same as ranking on fit, which is why the next table scores all three against the brief, line by line, and why they do not come out in the same order.

We priced three of them, in full

Here they are side by side first, because that is the question you actually have. Every cell is either a published fact or the words “not stated” — there is no third category, and nothing is estimated. The deep dives underneath show the arithmetic and the source of every one of them.

Option	Per personper night	3 nightsper person	Group of 123 nights	Sleeps	Meals	Indoor space	Wi-fi	Airport	Brieflines met
Option 1 · Stables wellbeingStables Wellbeing, United Kingdom	£131.67≈ €153	£395	£4,740≈ €5,498	12 — exactly yours	On their site	On their site	Not stated	Not stated	3 of 7
Option 2 · Heartful MotionPlaya El Brosquil, Spain	$123.50≈ €114	$370.50	$4,446≈ €4,090	12 — exactly yours	Not stated	On their site	Not stated	Not stated	1 of 7
Option 3 · AmoralezaLanjarón, Spain	€150	€450	€5,400≈ €5,400	40 stated	Breakfast, Lunch, Dinner — hedged	On their site	No Wi-Fi, by choice	Granada and Malaga	4 of 7

The group column is the venue line only — 12 people × 3nights at the venue’s own published rate, with meals where the venue includes them. Flights, transfers and the off-site day are not in it, and they are not zero either; they are yours to set, a few sections down.

Option 1

Stables wellbeing

Stables Wellbeing, United Kingdom

£131.67

per person, per night

≈ €153 at a fixed rate

Converted barn wellbeing retreat centre with 3 en-suite suites sleeping 12, a studio space and Roundhouse, in Bannau Brycheiniog National Pa

Where this price comes from

£395 per person for 3 nights, published by the venue on 3 Day Deeply Restorative Wellness Retreat - A Weekend of Deep Renewal - South Wales, UK. £395 ÷ 3 = £131.67 per person per night.

Against the brief, line by line

TightTakes 12, with room to spare

States 12, which is exactly your 12. There is no slack at all: one plus-one, one facilitator, one person bringing a partner, and it fails. We would put that in writing to them before you shortlist it, not after.

“We can comfortably accommodate 12 staying guests for your luxury retreats space…” — their own website

Not metSingle rooms preferred

3 bedrooms for 12 people. The 12 only fit if every room is a twin, which means nobody gets a single — and at single occupancy this venue takes 3. The brief says singles preferred, twin-share acceptable, so it is allowed. It is still the line that would make somebody in your team unhappy, so it is here rather than in a footnote.

“The converted barn has 3 accommodation suites, where we can comfortably sleep 12 guests.” — their own website

MetSomewhere indoors to work

Large studio space for yoga and other activities; plus a rustic Roundhouse in a wooded glade.

“We have a gorgeous studios space in the main centre, plus a rustic Roundhouse nestled in a wooded glade…” — their own website

UnknownWi-fi that survives twelve laptops

Neither source mentions connectivity at all.

MetMeals in the price

Their own website states meals are included.

“will provide full board and plant based meals…” — their own website

UnknownOne short hop from AMS and BER

No airport on their site and none on their listing. It changes the flight line, so we ask rather than guess.

MetThe place to ourselves

Their own site states the whole place can be hired.

“Our venue can be hired out specifically for your own luxury retreat…” — their own website

Hosts companies: Stated on their own site

“create a team building experience for your business…” — their own website

The budget, line by line — 12 people, 3 nights

Line	How it is worked out	Per person	Group of 12
Venue — 12 people × 3 nights	£131.67 per person per night × 3 nights × 12 people	£395	£4,740
Meals	Inside the rate above — meals, per the venue's own listing. Not an extra line, which is the whole reason this rate is not comparable to a room-only hotel rate.	included	included
Airport transfers	No nearest airport on their site and none on their listing. First thing we ask, and it changes the flight line, so we won't invent it.	—	—
Return flights, Amsterdam and Berlin	Yours to set — your travel policy, your booking tool, your dates. We publish no flight benchmark because we would be guessing at your fares.	—	—
Off-site day and activities	Quoted by the venue once you pick a direction, in writing, before you approve.	—	—
RetreatBird planning fee	One flat fee for the whole booking — the under 30 peopleband — fixed in writing before anything is booked, and payable only if you ask us to run the booking: half when you approve the shortlist or itinerary, half when you sign the venue’s contract. Never a percentage of your spend and never per head, so it cannot grow when the venue quote grows. Venues may pay us a commission; yours is written in your plan. Terms.	flat	€2,500
Priced today — Venue + meals	The venue line, meals included in it. The open lines above are not zero — they are unanswered, and they get answered in writing before you approve anything.	£395	£4,740
In euros, for comparison	Converted at one fixed indicative rate we use across the whole catalogue so options can be compared. It is not a quote and not today's mid-market rate.	€458	€5,498
Left of the brief’s €1,500	What remains per person for flights, transfers, the off-site day and our fee — food is already in the line above.	€1,042	€12,502

The line to forward

£395 per person for 3 nights at Stables wellbeing, with the meals their listing lists. £4,740 for the team of 12 (about €5,498).

Travel and the off-site day are on top and are listed above as open lines, and our flat fee is its own line above (€2,500). That is the whole number the venue side of this trip costs at their published rate.

What we don’t know about this one yet (2)

Nearest airport and how long the transfer takes.
Working wi-fi, and whether it survives twelve laptops.

These go to the venue in writing. You get their answer verbatim, before you approve anything.

Open the listing this price came from Their own website

Option 2 · lowest venue cost

Heartful Motion

Playa El Brosquil, Spain

$123.50

per person, per night

≈ €114 at a fixed rate

350 m2 house near Cullera (Valencia), 3-minute walk from beach, with 6 rooms and enclosed porch for yoga practice.

Where this price comes from

$494 per person for 4 nights, published by the venue on 4 Day Silence & Meditation Infinite Consciousness & Yoga in Spain. $494 ÷ 4 = $123.50 per person per night.

Against the brief, line by line

TightTakes 12, with room to spare

“It has 6 rooms, all of which can be booked for 1 or 2 people, some with 2 separate beds and others with bunk beds.” — their own website

Not metSingle rooms preferred

6 bedrooms for 12 people. The 12 only fit if every room is a twin, which means nobody gets a single — and at single occupancy this venue takes 6. The brief says singles preferred, twin-share acceptable, so it is allowed. It is still the line that would make somebody in your team unhappy, so it is here rather than in a footnote.

“It has 6 rooms, all of which can be booked for 1 or 2 people, some with 2 separate beds and others with bunk beds.” — their own website

MetSomewhere indoors to work

Enclosed porch of the house used for yoga practice, with awnings in summer and glass + underfloor heating in winter.

“We practice yoga at the porch of the house, which is closed by micro-perforated awnings that let air and light in while keeping insects out for summer, during winter it is protected by glass and heate…” — their own website

UnknownWi-fi that survives twelve laptops

Neither source mentions connectivity at all.

UnknownMeals in the price

Nothing on their site and nothing on their listing says what the rate covers at the table. We checked both before writing that sentence. It is not budgeted at zero — it is asked in writing.

UnknownOne short hop from AMS and BER

No airport on their site and none on their listing. It changes the flight line, so we ask rather than guess.

UnknownThe place to ourselves

Neither source says whether the whole place can be held for one group on your dates.

The budget, line by line — 12 people, 3 nights

Line	How it is worked out	Per person	Group of 12
Venue — 12 people × 3 nights	$123.50 per person per night × 3 nights × 12 people	$370.50	$4,446
Meals	Nothing on their website and nothing on their own listing says what the rate covers at the table. We checked both. We ask in writing and you see the answer — this line is open, and open is not the same as zero.	—	—
Airport transfers	No nearest airport on their site and none on their listing. First thing we ask, and it changes the flight line, so we won't invent it.	—	—
Return flights, Amsterdam and Berlin	Yours to set — your travel policy, your booking tool, your dates. We publish no flight benchmark because we would be guessing at your fares.	—	—
Off-site day and activities	Quoted by the venue once you pick a direction, in writing, before you approve.	—	—
RetreatBird planning fee	One flat fee for the whole booking — the under 30 peopleband — fixed in writing before anything is booked, and payable only if you ask us to run the booking: half when you approve the shortlist or itinerary, half when you sign the venue’s contract. Never a percentage of your spend and never per head, so it cannot grow when the venue quote grows. Venues may pay us a commission; yours is written in your plan. Terms.	flat	€2,500
Priced today — Venue only	The venue line. The open lines above are not zero — they are unanswered, and they get answered in writing before you approve anything.	$370.50	$4,446
In euros, for comparison	Converted at one fixed indicative rate we use across the whole catalogue so options can be compared. It is not a quote and not today's mid-market rate.	€341	€4,090
Left of the brief’s €1,500	What remains per person for flights, transfers, the off-site day and our fee, plus every meal.	€1,159	€13,910

The line to forward

$370.50 per person for 3 nights at Heartful Motion, room only — nothing they publish says what the rate covers at the table. $4,446 for the team of 12 (about €4,090).

What we don’t know about this one yet (4)

What the rate covers at the table: meals, drinks, dietary requirements. Not published in either place, so we do not budget it at zero.
Nearest airport and how long the transfer takes.
Whether the whole place can be held for one group on those dates.
Working wi-fi, and whether it survives twelve laptops.

These go to the venue in writing. You get their answer verbatim, before you approve anything.

Open the listing this price came from Their own website

Option 3 · best fit for this brief

Amoraleza

Lanjarón, Spain

€150

per person, per night

Off-grid sanctuary on 4.35 hectares near Órgiva, Granada, with yurts, hemp buildings, cabins, a geodesic dome and natural swimming pool.

Before you forward this one: what the linked programme is

What you would be hiring is the place for 3nights, not the programme it normally runs. But if someone on your team clicks the listing below, this is what they will read, in the venue’s own words:

“Ayahuasca and cactus ceremonies”
“Rapé and sananga sessions”
“Ceremonial work with ayahuasca and cactus rooted in Brazilian spiritual tradition”
“Live music woven into ceremonies to deepen the healing experience”
“Complementary tools including rapé and sananga for energetic cleansing”
“Integration support offered alongside all ceremonial sessions”

We are not going to pretend that is a detail for a Head of People. If it rules the venue out for you, it should — and it takes ten seconds here rather than a shortlist later.

Where this price comes from

€750 per person for 5 nights, published by the venue on 5 Day Healing Path Journey: A Shamanic Retreat in Southern Spain. €750 ÷ 5 = €150 per person per night.

That programme is not what you are buying — you are hiring the place for 3 nights. It is the rate the venue itself set, which is why we start there instead of from a number we made up, and why the venue confirms it in writing before you approve anything. It is also their cheapest published option — Camping — and the table below prices the difference to a private room rather than leaving you to find it.

Against the brief, line by line

MetTakes 12, with room to spare

States 40. Your 12 fit with 28 places of slack — a plus-one, a facilitator or a late joiner does not break it. The venue published that figure itself, on its own RetreatBird listing — first-party, with no sentence to quote.

MetSingle rooms preferred

Their own listing publishes a single or private room category, so a single room is a thing they sell rather than a favour we would be asking for.

“Private Yurt/Cabin/Ecobuilding” — their own RetreatBird listing

MetSomewhere indoors to work

Geodesic dome and yurt temple for ceremonies, workshops, and gatherings

“The geodesic dome and yurt temple provide spaces for ceremonies, workshops, and gatherings, supporting both personal and collective experiences.” — their own website

Not metWi-fi that survives twelve laptops

Their own site says they choose not to use Wi-Fi. The brief has a full working day indoors, so we are not going to file that under charm: on this brief it is close to disqualifying, and it is the reason we would not draft your agenda against this option.

“we have a strong mobile phone and internet connection, we choose not to use Wi-Fi…” — their own website

TightMeals in the price

Their listing ticks breakfast, lunch, dinner — and, in the same breath, publishes a line that narrows it. Both are quoted below, because printing only the generous half is how a budget goes wrong at the venue rather than on the page. Diets catered for: Vegan, Gluten-free, Nut-free.

“Vegan meals” — their own RetreatBird listing

“2 or 3 meals/day” — their own RetreatBird listing

MetOne short hop from AMS and BER

Their listing names Granada and Malaga as the nearest airport, and says nothing more than that.

“Granada and Malaga” — their own RetreatBird listing

UnknownThe place to ourselves

Neither source says whether the whole place can be held for one group on your dates.

Room categories they publish: Private Yurt/Cabin/Ecobuilding — €950 for 5 nights · Shared Yurt/Cabin/Ecobuilding — €850 for 5 nights · Private Bell Tent — €910 for 5 nights · Camping — €750 for 5 nights

Their own listing's room list and prices, unedited.

The food, in their words: All meals provided are fully vegan and home made using fresh ingredients and local and organic ingredients when available. Everything is gluten, sugar and caffeine free, supporting participants' physical wellbeing throughout the retreat.

From their own RetreatBird listing.

Getting there: 45 minutes south of Granada and 30 minutes from the Mediterranean Sea

“we are located 45 minutes south of Granada and 30 minutes from the Mediterranean Sea.” — their own website

What their listing says is NOT in the price: Flights · Airport transfer

Their own exclusions list. This is question three of the eight, answered from their page rather than ours.

The budget, line by line — 12 people, 3 nights

Line	How it is worked out	Per person	Group of 12
Venue — 12 people × 3 nights	€150 per person per night × 3 nights × 12 people	€450	€5,400
Meals	Inside the rate above — breakfast, lunch, dinner, per the venue's own listing, with their own qualifying line quoted in the facts above. Not an extra line, which is the whole reason this rate is not comparable to a room-only hotel rate.	included	included
A private room instead of the cheapest bed	The rate above is their cheapest published option (Camping, €750 for 5 nights). Their cheapest private one — Private Bell Tent — is €910 for the same 5 nights, so €32 more per person per night × 3 nights. The brief prefers singles, so this is what preferring them costs, in their numbers rather than ours.	+ €96	+ €1,152
Airport transfers	Their listing names Granada and Malaga as the nearest airport, and says nothing more than that. They do not publish a transfer price, so the venue quotes it — we are not going to invent a taxi fare.	—	—
Return flights, Amsterdam and Berlin	Yours to set — your travel policy, your booking tool, your dates. We publish no flight benchmark because we would be guessing at your fares.	—	—
Off-site day and activities	Quoted by the venue once you pick a direction, in writing, before you approve.	—	—
RetreatBird planning fee	One flat fee for the whole booking — the under 30 peopleband — fixed in writing before anything is booked, and payable only if you ask us to run the booking: half when you approve the shortlist or itinerary, half when you sign the venue’s contract. Never a percentage of your spend and never per head, so it cannot grow when the venue quote grows. Venues may pay us a commission; yours is written in your plan. Terms.	flat	€2,500
The venue's own deposit terms	Not a RetreatBird charge and not an extra line on top. It is the booking term the venue publishes on the listing we link, quoted here so nobody meets it for the first time on their page. Whether the same term applies to a 3-night hire for your team is one of the things the venue confirms in writing before you approve anything. Their words: "A €250 deposit is required to secure your place and is non-refundable. If you need to cancel more than 40 days before the retreat, the deposit may be transferred once to another Amoraleza retreat taking place before 2028."	—	—
Priced today — Venue + meals	The venue line, meals included in it. The open lines above are not zero — they are unanswered, and they get answered in writing before you approve anything.	€450	€5,400
In euros, for comparison	Published in euros — no conversion applied.	€450	€5,400
Left of the brief’s €1,500	What remains per person for flights, transfers, the off-site day and our fee — food is already in the line above.	€1,050	€12,600

The line to forward

€450 per person for 3 nights at Amoraleza, with the meals their listing lists. €5,400 for the team of 12.

What we don’t know about this one yet (1)

Whether the whole place can be held for one group on those dates.

These go to the venue in writing. You get their answer verbatim, before you approve anything.

Open the listing this price came from Their own website

We left these lines for you to fill in

The venue column is ours to prove. Flights are yours to know — and a benchmark we invented would be worse than the number already in your last expense report. So here is the same table with your numbers in it, computed in the page, sent nowhere. Food is only added to the options whose venue does not already include meals; the ones that do are marked, and typing a food figure will not double-count them.

Your four numbers

Per person, in euros. They start empty on purpose — we don’t publish an invented benchmark for your flights or your appetite. Type what your own last trip cost and the table redraws.

Return flightsPer person, from your own booking tool.€Food & drink, per dayMultiplied by 3 nights — and applied only to the options whose venue does not already include meals. The ones that do are marked in the table and stay untouched.€Airport transfersBoth directions, per person.€Activities & extrasThe off-site day, a facilitator, anything else.€

Option	Venuepublished, per person	Yoursper person	All inper person	Group of 12	vs €1,500the brief’s ceiling
Option 1Stables wellbeing	€458incl. on their site	—	€458	€5,498	€1,042 under
Option 2Heartful Motion	€341no meals published	—	€341	€4,090	€1,159 under
Option 3Amoraleza	€450incl. breakfast, lunch, dinner — hedged	—	€450	€5,400	€1,050 under

The venue column is real: it is the price the venue itself published, multiplied by 3nights, with meals inside it wherever the venue’s own listing says so. Everything to the right of it is your number, not ours — nothing you type here is sent anywhere, and there is no email box in front of the answer.

We drafted the three days

For Option 3, Amoraleza. Eight and a quarter hours of scheduled work across three days, four sessions on the working day, and nothing scheduled after dinner — because the evening is where the actual team building happens and it does not need a facilitator.

Why not Option 1, which the ranking put first?

Because the ranking scores how much a venue has published about itself, and the brief scores something else entirely. Against the 7 lines in the table above, Stables wellbeing meets 3 of 7 and Amoraleza meets 4. The deciding lines: takes 12, with room to spare; single rooms preferred. A plan that drafts the agenda around the venue we can say the most about, rather than the one that fits, is a plan written for us.

Thursday · Day 0 — arrive

Nothing is scheduled. People land tired and that is fine.

Time	What happens	Who owns it
16:00	Arrivals, rooms, kettle. No welcome talk, no icebreaker.	RetreatBird
18:00	Walk out together before dark. Optional, and everyone comes.	Your team
19:30	Dinner. No agenda, no laptops, no seating plan.	Venue
21:00	Nothing. This is the point.	Your team

Friday · Day 1 — the working day

Four sessions, all before dinner. Longest is 90 minutes.

Time	What happens	Who owns it
07:30	Optional movement in the indoor space. Half the team will skip it.	Venue
08:30	Breakfast	Venue
09:15 – 10:45	Where we actually are. The year in numbers, read in silence for ten minutes, then questions only.	Your team
10:45	Break, outside	Your team
11:00 – 12:30	The three things we stop doing. Silent written round first, then one pass around the table, then a vote.	Your team
12:30	Lunch	Venue
14:00 – 15:30	Walk-and-talk in rotating pairs — three rotations of 25 minutes, phones left behind.	Your team
15:45 – 17:15	Decisions, written down as they are made. One page: what, who, by when.	Your team
17:15	Free until dinner	Your team
20:00	Dinner	Venue

Saturday · Day 2 — outdoors, then the honest hour

The day people remember. One session, late afternoon.

Time	What happens	Who owns it
08:30	Breakfast	Venue
09:30 – 15:00	Off-site: a long walk and lunch out. Route, transport and cost confirmed with the venue in writing before you approve anything.*	RetreatBird
16:00 – 17:30	How we work — a retro on the team, not the product. Five questions, sent round the week before so nobody is improvising.	Your team
18:00	Free	Your team
20:00	Last dinner	Venue

Sunday · Day 3 — leave

45 minutes of work, then out. Nobody drafts the recap on the plane.

Time	What happens	Who owns it
08:30	Breakfast	Venue
09:30 – 10:15	Who tells whom, by when. Write the note that goes to the rest of the company before anyone gets in a car.	Your team
10:30	Departures	RetreatBird

* Why some lines are marked

Those rows wait on something Amoraleza has not published: the off-site route and its cost. They appear in the agenda as times, never as costs, and every one of them is in the list of questions we send the venue. You get the answers in writing before anything is booked. The meal rows are not marked, because Amoraleza publishes what it serves — that is the difference a published fact makes to a document like this.

What arrives

Forward it to your CFO as it is: every figure in it survives being opened by someone who is looking for the catch, because the arithmetic is printed next to the answer.

It arrives as an email with the same sections you have just read, in the same order. No portal to log into, no deck to sit through, no call to book. If you want a change, you reply to it.

Open lines stay open
Anything a venue has not answered yet is marked open with the question attached — never left to look like a yes.
Zero calls
We don't do them. Everything in writing, so everything is forwardable.
Nothing to pay us for the plan
The plan is free before you decide anything, and free after you decide no. Our flat fee applies only if you ask us to run the booking. Venues have their own booking deposits — where their listing publishes the terms, we quote them in the tables above rather than let you find them later.
Yours to keep
Venues named, linked and priced. Book them direct if you'd rather.

Where this stops working

Better you read it here than find out in the plan. All four numbers below are counted from the same catalogue the options came from.

The largest group any LISTED venue states it can take. Above that we source: the plan still comes back, with venues whose own sites state a size covering your group and their answers on your dates. The listed number is what is bookable today, not the size of brief we take.

45 of 112

Venues that state a group capacity at all. For the rest it is genuinely unknown, and unknown never gets rounded up into a yes.

Corporate retreats we have run. No case studies, no logos, no testimonials, no ratings — and none invented to fill the gap.

Countries with a venue in the corporate layer. Deep in some, one venue in others — the plan tells you which you are looking at.

What is already in our list, by team size — 31 venues state they can take 8, 25 venues state they can take 12, 8 venues state they can take 16, 6 venues state they can take 20, 3 venues state they can take 25. That is the list on the day you read this, not the size of brief we take: for a larger team we source venues for your brief, and every one in your plan states on its own site that it takes your group. What you get at that size is usually a retreat centre rather than a room block in a hotel with a partition wall — and where it is not, as with one of the three options above, the page says so in the option itself instead of leaving you to discover it.

A bigger team? Send the brief, in one line.

Eighty people, two hundred, the whole company: tell us the headcount, the month and roughly where. We source venues that state on their own sites that they take all of you and send the same written plan — by email, without a call, and without claiming anything a venue has not said itself.

Send the brief

The questions you were going to email us anyway

What happens between the brief and the plan?+

We put your dates to the venues in writing and send the plan by email — no call in between, no scoping session first. If a venue is slow to confirm something we send the plan anyway with that line marked open and the question still attached, rather than sit on it.

What does it cost?+

The plan is free, and nothing is payable to us unless you ask us to run the booking. Then it is one flat fee for the whole booking, set by group size — €2,500 under 30 people · €4,500 for 30–59 · €7,500 for 60–99 · €12,000 for 100 or more— fixed in writing before anything is booked and shown as its own line inside the same budget you just read. It is never a percentage of what you spend, so it cannot grow when the venue quote grows. Half is due when you approve the shortlist or itinerary, half when you sign the venue’s contract. Venues may pay us a commission; yours is written in your plan. The full terms.

What do you need from me?+

The eight lines in the example brief above. That is the whole ask: headcount, nights, month, departure cities, budget, purpose, rooming, and the one thing that has to be true. No forms to chase, no discovery call, no procurement pack.

Do we have to get on a call?+

No. We don't do calls at all — not a discovery call, not a demo, not a 15-minute intro. Everything happens in writing, which also means every price and promise you get from us is something you can forward to your CFO without paraphrasing it.

One of these venues runs a plant-medicine programme. Why is it in a corporate plan?+

Because what you would be buying is the place for three nights, not the programme it usually runs — and because hiding it would be the worse answer. Where a venue's own listing describes ceremonies or plant medicine we print its words at the top of that option, so nobody on your team clicks a link from your email and finds something you did not expect. If that rules it out for you, it should, and you have lost ten seconds rather than a shortlist.

Are these the prices we'd actually pay?+

They are the prices each venue published itself, per person per night, taken from a real programme on its own page and divided out. We do not mark them up. Where a venue publishes several room categories we show the cheapest and the difference to a private room, because the headline price is usually the cheapest bed in the place — sometimes literally a tent. A three-night hire for your team is a different product from the programme those prices come from, so the venue confirms its own figure in writing before you approve anything; if it comes back higher, you see the higher number, not a revised story.

What happens if we read it and say no?+

Nothing. The venues are named, linked and priced in the document, so you can take the plan and book any of them direct without us — that is the deal, and it is why the plan is worth reading. We send one email asking what you decided; say the word and that stops too.

Now send us yours

Same eight lines as the example brief. You get a document like the one above — your headcount, your dates, your budget, real venues, real arithmetic — by email. No call, nothing to pay us for it, and it is yours to keep whatever you decide. Venues set their own booking terms; where their listing publishes one, we quote it rather than let you find it afterwards.

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