RetreatBird for companies
A free plan for your offsite, in 48 hours
Send a work email and a headcount. You get up to three venues that state they fit your team, their answers on your dates, and a per-person line-item budget with each figure labelled by where it came from. Yours to keep — no deposit, nothing to book, no call.
The document, published in full
A twelve-person brief, three real venues at their published prices, the line-item arithmetic and a draft agenda. No email box in front of it.
Where
111 venues in 25 countries are listed on this site; 44 of them state a maximum group size on their own website or listing. 9 countries have enough sized, priced venues to browse:
Above the listed sizes we go and source. 49 venues in 13 countries are already verified from their own websites — 40 publish a contact address, 32 state whole-venue hire, and the largest states 105 people:
| Country | Verified venues | Largest stated group |
|---|---|---|
| Switzerland | 4 | 105 people |
| Turkey | 2 | 100 people |
| Austria | 2 | 98 people |
| France | 6 | 85 people |
| Italy | 7 | 80 people |
| Indonesia | 4 | 72 people |
| Spain | 3 | 70 people |
| United Kingdom | 2 | 60 people |
| Morocco | 5 | 58 people |
| Ireland | 3 | 52 people |
| Sri Lanka | 3 | 44 people |
| Portugal | 6 | 37 people |
| Thailand | 2 | 36 people |
Not on this table? Send the headcount and the destination anyway. Sourcing somewhere new is the same 48 hours, and the plan names every venue we wrote to and prints what each one said.
Three of them, and the sentence we read
Seminarzentrum Chlotisberg
105Gelfingen (Canton Lucerne), Switzerland
A purpose-built seminar and retreat centre on a hill between forest and meadow in the Seetal valley, with 47 bedrooms and seven halls, bookable in sole occupancy.
“Insgesamt stehen 47 Hotelzimmer mit 105 Gästebetten zur Verfügung.”https://chlotisberg.ch/seminarhotel/
Bonjuk Bay
100Gökova (Marmaris, Muğla), Turkey
A beach retreat camp in a private bay on the Gökova coast, housing guests in rooms, glamping tents and safari tents, with a further area for guests bringing their own tents or caravans.
“Our accommodation units can host up to 100 guests.”https://www.bonjukbay.com/accommodation.html
Seminarhaus Kloster NaturSinne
98Zöbern (Lower Austria, Wiener Alpen), Austria
A former monastery converted into a group-only retreat and seminar house on 41,000 m² of grounds with a bathing pond, woodland and several seminar and dining rooms.
“48 Gästezimmer, 98 Betten”https://klosternatursinne.at/
The italic line is the venue’s own sentence, in its own language, with the page it sits on. Every capacity on this site is a number the venue published itself; where none is stated, the venue never appears for that headcount. On your brief we write to them directly, and your plan prints what each one answered for your dates — not an estimate of it.
What exists at your size, today
Type the real number. Whatever it is, the answer is the same: send the brief and we come back with venues.
Put your real headcount in — whatever it is.
The numbers below come out of the data as it stands right now: how many listed venues have stated they can take a group your size, how many more we have verified and would go and ask, and what the venue line of your budget looks like at the listed venues’ own published rates.
23 of 111 listed venues state they can take 12 people, and 49 more we have verified but do not list state it too — those we go and ask on your brief.
Simpler end
€3,024
venue total · 12 people × 3 nights
€84 per person, per night25th percentile of 111 published rates
Middle
€5,076
venue total · 12 people × 3 nights
€141 per person, per nightmedian of 111 published rates
Higher end
€12,744
venue total · 12 people × 3 nights
€354 per person, per night80th percentile of 111 published rates
Venue accommodation only, at rates the venues published themselves — 38 of them state meals are included in it. Flights, transfers, activities and our fee are not in this figure; the budget calculator breaks all of them out line by line, with no email box. It is an estimate from real published prices, not a quote — the plan is priced against your actual dates.
What it costs
| The plan | Free, and yours to keep whether or not you book anything. |
|---|---|
| The venue | The middle of the 111 published rates in the catalogue is €141 per person, per night — a comparable for a first budget, not a quote. Your plan is priced against the venues you actually get, on your dates. |
| Our fee | Flat: one amount for the whole booking, never a percentage of what you spend and never per head. The amount is written into your plan before anything is reserved, and it is payable only if you ask us to run the booking. |
| The money | You pay the venue direct, on the venue’s own contract. We never hold your deposit. |
How this works
You send a headcount and a rough window. We write to the venues that fit it, put their answers on your dates into a per-person line-item budget, and send the whole thing back inside 48 hours. It is free and it is yours to keep — book it through us or run it yourself. No deposit, nothing to reserve, and a flat planning fee agreed in writing up front rather than a percentage of what you spend. Everything happens in writing, start to finish; we will never ask you for a call. Replies go to hello@retreatbird.com.
Send the headcount
A work email and a number of people. Everything else is optional. The plan comes back inside 48 hours.
Rather read the work first?
The finished plan, the venue list and the budget maths are published and ungated. Rewarding a sales team instead of running an offsite? Incentive trips work the same way, priced per winner.