Company retreats · any size
A hotel sells you a corridor of rooms and a windowless meeting suite. A retreat centre sells you the building. That is the trip this page plans, whatever the headcount: the leadership week, the exec offsite, the whole company in one place. Of the 111 venues here, 7 state whole-venue hire, 29 state a workshop or meeting space, 38 state meals are included and 24 name their nearest airport.
It is also the size the market skips: offsite planning is built around blocks of hotel rooms, and a block of twelve is not worth a sales team’s afternoon. Nobody is competing for that brief. We would like it.
That is a judgement about the market, not a figure we counted — so we have not attached one to it. Everything else on this page is derived from the catalogue when the page renders, and we would rather leave one claim visibly unquantified than print a statistic we never measured next to numbers that are real. If you want it checked, it is a single question to whoever else you are talking to: what is your minimum group size?
Tell us how many people. We shortlist only venues that have stated they can take a group that size, email those venues about your dates, and send you one document with the line-item numbers already worked out. Free, no deposit, and yours to keep whether you book or not.
A 12-person leadership week, three nights, venue line only: €3,024 at the simpler end, €5,076 in the middle, €12,744 higher up — from 111 rates the venues published themselves. Put your own headcount in one screen down and the total moves with it. Our planning fee is not folded into those figures; it is its own row on the same table.
Send the brief on Tuesday afternoon. Read the plan with your coffee on Thursday morning. Forward it to finance before standup.
Forty, eighty, two hundred? Here is the spec of the document at that size — the listed catalogue tops out at 40, and above it we source: 49 venues across 13 countries are already verified, 8 of them stating 80 or more, and at that size the shortlist is not capped at three.
Venues that state they can take a team of 8 — 29 of them across 14 countries, 1 with no country on file. From 111 in the corporate layer.
State a group capacity themselves. The rest never appear for a headcount they haven't claimed.
Median published rate per person per night, across the 111 venues with a price — each one a retreat price the venue published, divided by its nights.
From your two-field brief to a written plan. Nothing in between is a call.
The numbers below come out of the data as it stands right now: how many listed venues have stated they can take a group your size, how many more we have verified and would go and ask, and what the venue line of your budget looks like at the listed venues’ own published rates.
23 of 111 listed venues state they can take 12 people, and 49 more we have verified but do not list state it too — those we go and ask on your brief.
Simpler end
€3,024
venue total · 12 people × 3 nights
€84 per person, per night25th percentile of 111 published rates
Middle
€5,076
venue total · 12 people × 3 nights
€141 per person, per nightmedian of 111 published rates
Higher end
€12,744
venue total · 12 people × 3 nights
€354 per person, per night80th percentile of 111 published rates
Venue accommodation only, at rates the venues published themselves — 38 of them state meals are included in it. Flights, transfers, activities and our fee are not in this figure; the budget calculator breaks all of them out line by line, with no email box. It is an estimate from real published prices, not a quote — the plan is priced against your actual dates.
This is the layout of the document you get. Same structure every time, so you always know where to look — and so does whoever you forward it to.
Chosen only from venues whose own website or listing states a group capacity that covers you, and the section says how many exist at your headcount — so you can see whether three was a selection or the entire shelf. Up to three where the listed catalogue has depth to choose from; above it the cap comes off and we write to every venue that states it fits. Where capacity is unknown, the venue is left out rather than guessed at.
We email the operators ourselves and print what came back — including the ones that said no. A shortlist with no rejections in it is one nobody actually sent.
Accommodation, meals where the venue includes them, meeting space, transfers, and anything else that shows up as a separate charge. One table, your currency, no subtotal you can't trace.
Its own section, not a footnote: which numbers are firm, which are indicative, and who has to confirm each one before it stops being a maybe.
A flat planning fee — one amount for the booking, with the amount written in — as a visible row next to the venue and the food, agreed in writing before anything is reserved. Never a percentage, and never buried inside someone else's price.
If the plan lands and one of these is still unanswered, we got it wrong — tell us and we’ll fix it in writing.
Not a mood board. These are venues in the catalogue right now, with the capacity, facilities and price we would put in front of you — and a link to the page on the venue’s own site where we read it. Across the catalogue that’s 227 quoted facts on 101 venues.
Marrakech, Morocco
Marrakech International Airport (RAK) · Airport transfer included
“Estimated Group Size (Max 10 / No Minimum)*”https://koomretreatcenter.com/host-your-retreat
€100 per person, per nightconverted from the venue’s published price in USD
From their published price of 9,815 USD for 90 nights on 90 Day Martial Arts and Meditation Retreat in Marrakech, Morocco.
Magnetic Island, Australia
Townsville
“Let us know if you would like to organise a day retreat or event for your work colleagues, or your baby shower or birthday celebration!”https://massageyoga.com.au/
€415 per person, per nightconverted from the venue’s published price in AUD
From their published price of 4,079 AUD for 6 nights on 6 Day Deep Rest on Magnetic Island in Queensland, Australia.
India
Jolly Grant Airport · Closest airport: Jolly Grant (21km)
“Our spacious, light and bright rooftop Yoga shala is the perfect place to practice and learn.”https://moolayogarishikesh.com/accommodation
€50 per person, per night
From their published price of 300 EUR for 6 nights on 6 Day 50 Hour Breathwork & Pranayama Training, Rishikesh, India.
Prices are the venues’ own published rates, divided by the nights they cover to give a per-person per-night figure, and converted to euros at an indicative rate for comparison. They are a starting point for a budget, not a quote — the plan we send you is priced against your actual dates and group.
A venue is counted below only if it has stated a group capacity itself, on its own website or on its own listing. Unknown capacity is never counted as a yes, which is why these numbers are smaller than a marketing page would like them to be and more useful than one.
The band is deep where a whole-place retreat makes sense — 30 venues at a team of 8, 23 at 12, 8 at 16, 6 at 20, 3 at 25 — and it thins out fast above that. That is the honest shape of a browsable catalogue of retreat centres rather than conference hotels. It is a fact about the shelf, not about the brief.
The largest group capacity stated anywhere in the listed catalogue is 40. Above that we source rather than shrug: 49 venues across 13 countries are already verified this way, 30 of them stating 40 or more and 8 stating 80 or more, every capacity quoted from the venue's own website with the URL kept. We do not list them and we have never worked with them. What the document looks like at that size — and the questions it puts to the operators that a twelve-person plan never has to ask — is specified below.
Which is also why the shortlist is up to three venues rather than three. At a team of 12 we are choosing three from 23, so there are alternates behind them. At 20 we are choosing from 6. At 25 there are 3 in the entire catalogue, so a shortlist of three is every venue that has said it fits you and there is no fourth in reserve if one is taken on your dates — which is exactly when we go and source alternates rather than hand you a shorter document. Above the listed catalogue the cap comes off entirely: we write to every venue that states it fits your group. We would rather send two that are genuinely free than three that read better, and the plan always states how many venues your headcount really has — not just the ones we picked.
These are retreat centres, not conference hotels. At 12 or 20 people you can often take the entire property: 7 venues state whole-venue hire, 29 state a workshop or meeting space, 38 state that meals are included, and 24 name their nearest airport. Your team eats at one table instead of queueing at a buffet, the evening does not end when the function room is handed to another company, and the “breakout room” is a terrace.
| A team of | Venues that state they fit |
|---|---|
| 8 people | 30 |
| 12 people | 23 |
| 16 people | 8 |
| 20 people | 6 |
| 25 people | 3 |
| 30 people | 2 |
| 40 people | 2 |
44 of 111 venues state a capacity. 43 carry hard evidence of group capacity, whole-venue hire, or hosting companies.
Filter the venues by your headcountIf your company is 40, 80 or 200 people
Same 48 hours, same one document, same rule that no venue appears for a headcount it has not claimed itself. Four things inside it change, and it is worth knowing exactly which four before you spend an email on us.
How many venues state they can take your group, split into the ones listed on this site and the ones we have verified but never worked with — so you know which half of the shelf your brief lands in before you get our opinion of any of it. At 80 people the listed catalogue contributes nothing, because it tops out at 40, and the verified file contributes 8 across 5 countries — 6 of those stating the whole place can be hired and 7 stating a room you can run sessions in.
"Up to three" is the shape of a shortlist when the listed catalogue has twenty candidates and choosing is the work. Above it, asking is the work — so we write to every venue that has stated it fits you, and the plan prints all of them and what each said: the yeses, the nos and the ones still silent. 6 of the 8 at 80 publish a contact address on their own site, so the asks go out the day your brief lands rather than after we find somebody to write to. Two booked on your dates is something you read on Thursday morning with the rest of the answers beside it.
At twelve people the venue is most of the problem. At your size it is one line of it. So alongside your dates we put these to the operators in writing, and their answers land in the plan in their words — sleeping capacity and seated dining capacity as two separate numbers, how many the session room holds seated, what transfer they run and how many at a time against your arrival windows, what the kitchen can carry across the whole group, whether it is one property or two, and the deposit and cancellation terms at your value before anything is reserved.
This is the part people expect to break and it is the part that does not. Every rate here is per person, per night, so a big group is the same arithmetic with a bigger multiplier: the middle of the 111 published rates comes to €423 per person for three nights, and that figure is identical whether there are twelve of you or two hundred. Multiply it out and twelve people is €5,076 on the venue line — €3,024 at the simpler end and €12,744 higher up, the 25th and 80th percentiles of the same rates. Flights and transfers are yours to add; 38 of the 111 listed venues state meals are already in. It is a comparable to hold your own envelope against, not a quote.
| Your team | Listed here | Verified, not listed |
|---|---|---|
| 40 people | 2 | 3011 countries · 18 state whole-venue hire · 24 publish an address |
| 60 people | 0 | 168 countries · 9 state whole-venue hire · 13 publish an address |
| 80 people | 0 | 85 countries · 6 state whole-venue hire · 6 publish an address |
| 100 people | 0 | 32 countries · 2 state whole-venue hire · 1 publish an address |
Every capacity in the right-hand column is quoted from the venue's own website with the URL kept, and we have never worked with any of them — they are the venues we would go and ask, and we are not going to imply more than that. The largest capacity stated anywhere in that file today is 105. Above that nothing is verified yet, which is a fact about our file this morning rather than an answer to your brief: the sourcing then starts from your headcount instead of from the file, the document is the same document, and there is no size at which we stop taking the brief.
Also running a smaller one? Most companies that run an all-hands also run a retreat for the exec team, the eng pod, the founders and the first ten. 30 listed venues state they fit 8 — 29 of them across 14 countries, 1 with no country on file — 23 state 12 and 13 state 14, whole property rather than a function room inside one. One brief can cover both trips, and this is an extra rather than a substitute: nobody here will answer your all-hands with a leadership offsite you did not ask for.
RetreatBird has never run a corporate retreat. There are no case studies on this site, no logo wall, no testimonials, no ratings and no satisfaction score — and there will not be invented ones, because a marketplace that fakes its first client has nothing left to sell afterwards.
We have not learned the lessons that only come from running one. You would be the first, and you should price that in.
No legacy accounts to protect, no preferred-supplier list to feed. The shortlist is whatever actually fits your headcount, because there is nothing else pulling on it.
One email, no deposit, no call, and a document you keep. If the work is bad you have lost the time it took to read it.
Read the published worked example and the sourced venues before you send anything. Judge the work, not the logo wall.
Not an account team, not a ticket queue, not a rotating success lead. RetreatBird is founder-run, and the person who reads your brief is the person who built this catalogue — who wrote the extractor that pulled these 227 quotes off 101 venues’ own websites, and wrote the rule it obeys: drop any fact whose sentence does not literally appear on the page, and leave an unverified capacity blank. He did not read 111 websites by hand, and this page is not going to pretend he did. He does email the venue operators himself when your dates come in.
That is the qualification being offered — not a certificate, but that the person answering you built the rules these numbers come out of, has the operators’ addresses, and signs his own name at the bottom of the plan you get. Anything sent to hello@retreatbird.com reaches him directly.
Within 48 hours of your email, in writing. If your dates are unusual and a venue is slow to answer, you get the plan on time anyway with that venue marked as still waiting — we don’t hold the whole document hostage to one inbox.
The plan is free, there is no deposit to see it, and you keep it either way — so the amount you commit to in order to get everything described on this page is nothing. The venue is the only real cost until you decide anything: for twelve people over three nights that is €5,076 at the middle of the 111 published rates, and it is the figure to take to an approval this week. The full cost table is further down this page, with our fee as its own row on it.
Our planning fee applies only if you ask us to run the booking. It is flat — one amount for the whole booking, not per person, not per night, never a percentage of your spend. The amount is not set yet, and we are not going to invent a range to fill the gap — that would be the same trick as an invented review, on the one line where you would least forgive it. You get the number in writing inside the same 48-hour document as the venue budget, unprompted, before anything is reserved. It arrives as something you read, not something you have to sit through a meeting to extract; there is no meeting. And if the fee is not worth it to you, decline it and keep the plan: every venue in it comes with its own contact details and terms, you would be paying the venue direct either way, and booking it yourself costs you nothing.
A work email and a headcount. That is the actual minimum, and it is the whole form. Dates, a region, a budget per person and what you want the week to achieve all make the plan sharper, but none of them block us from starting.
No. There is no calendar link anywhere on this site and there is no call in the process — not to qualify you, not to present the plan, not to close. Reply to the email and the answer comes back in writing, from the person who wrote the plan. We have never run a corporate retreat, so we are not going to quote you an average response time we have no history to average.
No company yet. RetreatBird has never run a corporate retreat, and we have no case studies, logos, testimonials or ratings — we would rather say that plainly than borrow proof we haven’t earned. What we can show you is the raw material: 111 venues with 227 facts quoted from their own websites, a published worked example of the document, and a budget calculator you can use without giving us an email address. The plan costs you one email, so the only thing you are risking is the time it takes to read it.
It is the opposite problem: twelve is too small to be interesting to most of the people who do this professionally, because what they sell is a block of hotel rooms and a block of twelve is not worth a sales team’s time. So the leadership team ends up doing it themselves in a spreadsheet at 11pm. We have not counted the field, so treat that as our reading rather than a statistic — the one-line way to test it is to ask any other firm you approach what their minimum group size is. What we can count is on this page: 23 venues in this catalogue state they can take a group of twelve, and 7 state the whole place can be hired, which is a straightforwardly better trip than a corridor of hotel rooms. That is the size the browsable catalogue is deepest at — which is a statement about the shelf, not about which briefs we take. The all-hands is welcome too; above the list we source it.
Yes — send the real headcount. 40 is the largest capacity in the listedcatalogue, which is a fact about what you can browse this second and not a limit on the brief. Above it we source: we read venues’ own sites, keep only the ones that state a size covering your group, and email the operators about your dates ourselves. 49 venues across 13 countries are already verified that way, 8 of them stating 80or more, every capacity quoted from the venue’s own website with the URL kept — and we have never worked with any of them, which we would rather write down than let you assume otherwise. At that size the shortlist is not capped at three either: we write to every venue that states it fits you and print what all of them said. What is different inside the document at your size is specified above, including the questions we put to operators about seated capacity, arrival waves and catering that a twelve-person plan never has to ask. Send the brief for the whole company
Three to six months is comfortable, and peak months in Europe (May–June, September–October) go first. With less runway the shortlist is simply shorter — we’d rather send you two venues that are genuinely free than three that look better on paper.
It is used to send you the plan and to answer you. Say the word and it’s removed — one line in a reply is enough, no form, no “are you sure”. Details are in our privacy notice.
Worth knowing before you send a brief, not after. RetreatBird is the marketplace, not a tour operator sitting on your deposit.
| Venue — 12 people, 3 nightsMedian of the 111rates the venues published themselves. A comparable to budget against, not a quote — your plan carries each venue’s own answer for your dates. | €5,076 |
|---|---|
| RetreatBird planning fee — only if you ask us to run the bookingFlat: one amount for the whole booking. Not per person, not per night, not per venue approached, and never a percentage of what you spend. | in writing, with the planwithin 48 hours |
| What you commit to in order to get all of itNo deposit, no card, no signature, no call. The plan is free and yours to keep. | €0 |
Why that cell has words in it instead of a number. The fee is not set yet. We are not going to type an invented figure or a padded range into it to make the table look finished — that is the same trick as an invented review, on the one row where you would least forgive it. It is the only figure on this page without its working attached, so rather than leave you to notice, we have put the gap in the table itself.
If this is going to a finance approval this week: the venue line is the only figure that needs a number today, because until you ask us to run the booking it is the only cost that exists. The planning fee is a separate, later, optional yes — and it reaches you in writing within 48 hours of the brief, which is faster than a second meeting could be booked.
The booking and the money go to the venue itself. We do not take your deposit, we do not hold your balance, and there is no margin of ours hidden inside the venue's price.
Their terms, their cancellation policy, their deposit schedule — we put those in the plan in writing so you read them before you commit, not after.
We have never had this happen, because we have never run one — so we will not pretend to a guarantee. What we do is re-run the shortlist against the same dates immediately. Whether alternates are already sitting in your plan depends on your headcount: at 12 there are 23 venues to fall back through, at 20 there are 6, and at 25 there are 3 — so at the top of the band the shortlist is the whole shelf. Your plan says which case you are in.
Flat — one amount for the booking, never a percentage — agreed in writing before anything is reserved, as its own row on the table above. Decline it and keep the plan: the venue's own details and terms are in it and you can book it yourself for nothing.
Up to three venues that fit your headcount — plus the count of how many exist at that size — what each one said about your dates, and a per-person line-item budget you can forward to finance. Free, no deposit, no call, and the document is yours to keep either way.
Put the real headcount in, whatever it is. If the listed catalogue covers it you can see the options yourself further up this page; above 40 we source, on the same 48-hour clock, and the plan names every venue we approached and prints what each one said. Never silence, never a shortlist padded out with venues that have not said they fit, and never your all-hands answered with a smaller trip you did not ask for.
Fair. The finished plan, the sourced venues and the budget maths are all published, ungated, and readable without giving us a single detail about your company.