Company retreats · any size
A hotel sells you a corridor of rooms and a windowless meeting suite. A retreat centre sells you the building. That is the trip this page plans, whatever the headcount: the leadership week, the exec offsite, the whole company in one place.
Tell us how many people. We shortlist only venues that have stated they can take a group that size, email those venues about your dates, and send you one document with the line-item numbers already worked out. The plan is free and yours to keep whether you book or not; our fee applies only if you ask us to run the booking.
A 12-person leadership week, three nights, venue line only: $3,204 at the simpler end, $4,968 in the middle, $10,764 higher up — from the rates the venues published themselves. Put your own headcount in one screen down and the total moves with it. Our planning fee is not folded into those figures; it is its own row on the same table.
Forty, eighty, two hundred? Here is the spec of the document at that size — above the listed venues we source, and at that size the shortlist is not capped at three.
What the plan costs you. Free, and yours to keep whether you book or not.
Median published rate per person per night — each one a retreat price the venue published, divided by its nights.
Document, in writing, with the source next to every figure — forwardable to finance as it is.
Calls. From your two-field brief to the written plan, everything happens by email.
You see where your venues come from at that size, and what the venue line of your budget looks like at the listed venues’ own published rates.
Browsable now at 12 people: listed venues that state they take your group. Beyond the list, we also go and ask venues verified on their own websites at your size.
Simpler end
$3,204
venue total · 12 people × 3 nights
$89 per person, per night25th percentile of the venues’ published rates
Middle
$4,968
venue total · 12 people × 3 nights
$138 per person, per nightmedian of the venues’ published rates
Higher end
$10,764
venue total · 12 people × 3 nights
$299 per person, per night80th percentile of the venues’ published rates
Venue accommodation, at rates the venues published themselves; meals are in it only where a venue states they are included. Flights, transfers, activities and our fee are not in this figure; the budget calculator breaks all of them out line by line, with no email box. It is an estimate from real published prices, not a quote — the plan is priced against your actual dates.
This is the layout of the document you get. Same structure every time, so you always know where to look — and so does whoever you forward it to.
Chosen only from venues whose own website or listing states a group capacity that covers you. Up to three where the listed catalogue has depth to choose from; above it the cap comes off and we write to every venue that states it fits. Where capacity is unknown, the venue is left out rather than guessed at.
We email the operators ourselves and print what came back — including the ones that said no. A shortlist with no rejections in it is one nobody actually sent.
Accommodation, meals where the venue includes them, meeting space, transfers, and anything else that shows up as a separate charge. One table, your currency, no subtotal you can't trace.
Its own section, not a footnote: which numbers are firm, which are indicative, and who has to confirm each one before it stops being a maybe.
A flat planning fee — €2,500 under 30 people · €4,500 for 30–59 · €7,500 for 60–99 · €12,000 for 100 or more — as a visible row next to the venue and the food, fixed in writing before anything is reserved. Never a percentage of your spend. Venues may pay us a commission; yours is written in your plan.
If the plan lands and one of these is still unanswered, we got it wrong — tell us and we’ll fix it in writing.
Not a mood board. These are venues in the catalogue right now, with the capacity, facilities and price we would put in front of you — and a link to the page on the venue’s own site where we read it.
Marrakech, Morocco
Marrakech International Airport (RAK) · Airport transfer included
“Estimated Group Size (Max 10 / No Minimum)*”From the venue’s own website
$90 per person, per night
From their published price of $2,700 for 30 nights on 30 Day Martial Arts and Meditation Retreat in Marrakech, Morocco.
Magnetic Island, Australia
Townsville
“Let us know if you would like to organise a day retreat or event for your work colleagues, or your baby shower or birthday celebration!”From the venue’s own website
$475 per person, per night
From their published price of $2,850 for 6 nights on 6 Day Deep Rest on Magnetic Island in Queensland, Australia.
India
Jolly Grant Airport · Closest airport: Jolly Grant (21km)
“Our spacious, light and bright rooftop Yoga shala is the perfect place to practice and learn.”From the venue’s own website
$56 per person, per night
From their published price of $337 for 6 nights on 6 Day 50 Hour Breathwork & Pranayama Training, Rishikesh, India.
Prices are the venues’ own published rates, divided by the nights they cover to give a per-person per-night figure, and shown in your currency at today’s exchange rate. They are a starting point for a budget, not a quote — the plan we send you is priced against your actual dates and group.
These are retreat centres, not conference hotels, and you can often take the entire property. Your team eats at one table instead of queueing at a buffet, the evening does not end when the function room is handed to another company, and the “breakout room” is a terrace.
Every venue in your plan has stated, on its own website or listing, that it takes a group your size — unknown capacity is never counted as a yes. Up to three where the listed venues give us a choice; above them the cap comes off and we write to every venue that states it fits. Either way the plan prints what each one said about your dates, in its own words.
If your company is 40, 80 or 200 people
Same brief, same one document, same rule that no venue appears for a headcount it has not claimed itself. Four things inside it change, and it is worth knowing exactly which four before you spend an email on us.
Alongside the venues listed on this site, the plan carries the ones we have verified from their own websites — each capacity quoted from the venue's own page, with which of them state the whole place can be hired and a room you can run sessions in. A verified venue is named on a public page only once it has claimed its own listing with us; until then, only in your plan.
"Up to three" is the shape of a shortlist when the listed catalogue has twenty candidates and choosing is the work. Above it, asking is the work — so we write to every venue that has stated it fits you, and the plan prints all of them and what each said: the yeses, the nos and the ones still silent. A venue booked on your dates is one line among the answers, never the end of the plan.
At twelve people the venue is most of the problem. At your size it is one line of it. So alongside your dates we put these to the operators in writing, and their answers land in the plan in their words — sleeping capacity and seated dining capacity as two separate numbers, how many the session room holds seated, what transfer they run and how many at a time against your arrival windows, what the kitchen can carry across the whole group, whether it is one property or two, and the deposit and cancellation terms at your value before anything is reserved.
This is the part people expect to break and it is the part that does not. Every rate here is per person, per night, so a big group is the same arithmetic with a bigger multiplier: the middle of the venues' published rates comes to $414 per person for three nights, and that figure is identical whether there are twelve of you or two hundred. Multiply it out and twelve people is $4,968 on the venue line — $3,204 at the simpler end and $10,764 higher up, the 25th and 80th percentiles of the same rates. Flights and transfers are yours to add; where a venue includes meals, the plan says so. It is a comparable to hold your own envelope against, not a quote.
Also running a smaller one? If there is a retreat for the exec team, the eng pod, the founders and the first ten as well, that is where the listed venues run deepest: a whole retreat property rather than a function room inside one. One brief can cover both trips, and this is an extra rather than a substitute: nobody here will answer your all-hands with a leadership offsite you did not ask for.
The worked example is the document you would get, published in full. The budget calculator is the same arithmetic, with your own headcount in it. Neither asks for an email address.
Every venue fact here was read off the venue’s own website or its own listing, each quote kept only when its sentence appears word for word on the venue’s page, and any capacity a venue does not state is left blank. Nothing is estimated to make a card look complete.
When your dates come in, we write to the venue operators and their answers go into your plan in their own words, next to the source for every figure. Anything sent to hello@retreatbird.com is answered in writing.
The plan only ever shows venues that have confirmed your dates to us in writing. A venue that has not answered is not in it — it is never shown as a yes — and we look for another one that fits.
The plan is free, there is no deposit to see it, and you keep it either way — so the amount you commit to in order to get everything described on this page is nothing. The venue is the only real cost until you decide anything: for twelve people over three nights that is $4,968 at the middle of the venues’ published rates, and it is the figure to take to an approval this week. The full cost table is further down this page, with our fee as its own row on it.
Our planning fee applies only if you ask us to run the booking. It is flat — one amount for the whole booking, not per person, not per night, never a percentage of your spend — and it is published: €2,500 under 30 people · €4,500 for 30–59 · €7,500 for 60–99 · €12,000 for 100 or more, with no upper limit on group size. It is fixed in writing before anything is booked, and paid in two halves: when you approve the shortlist or itinerary, and when you sign the venue’s contract. Venues may pay us a commission; yours is written in your plan. The full terms are here.
And if the fee is not worth it to you, decline it and keep the plan: every venue in it comes with its own contact details and terms, you would be paying the venue direct either way, and booking it yourself costs you nothing.
A work email and a headcount. That is the actual minimum, and it is the whole form. Dates, a region, a budget per person and what you want the week to achieve all make the plan sharper, but none of them block us from starting.
No. There is no calendar link anywhere on this site and there is no call in the process — not to qualify you, not to present the plan, not to close. Reply to the email and the answer comes back in writing.
The raw material, all of it ungated: the venues, each with its facts quoted from its own website, a published worked example of the document, and a budget calculator you can use without giving us an email address. The plan costs you one email, so the only thing you are risking is the time it takes to read it.
It is the opposite problem: twelve is too small to be interesting to most of the people who do this professionally, because what they sell is a block of hotel rooms and a block of twelve is not worth a sales team’s time. So the leadership team ends up doing it themselves in a spreadsheet at 11pm. Small teams are where this catalogue is deepest, and a retreat centre at that size is a straightforwardly better trip than a corridor of hotel rooms. The all-hands is welcome too; above the listed venues we source it.
Yes — send the real headcount. What is listed is what you can browse this second, not the size of brief we take. Above it we source: we read venues’ own sites, keep only the ones that state a size covering your group, quote each capacity from that site with the URL kept, and email the operators about your dates ourselves. At that size the shortlist is not capped at three: we write to every venue that states it fits you and print what all of them said. What changes inside the document at your size is set out above, including the questions on seated capacity, arrival waves and catering that a twelve-person plan never asks. Send the brief for the whole company
Three to six months is comfortable, and peak months in Europe (May–June, September–October) go first. With less runway the shortlist is simply shorter — we’d rather send you two venues that are genuinely free than three that look better on paper.
It is used to send you the plan and to answer you. Say the word and it’s removed — one line in a reply is enough, no form, no “are you sure”. Details are in our privacy notice.
Worth knowing before you send a brief, not after. RetreatBird is the marketplace, not a tour operator sitting on your deposit.
| Venue — 12 people, 3 nightsMedian of the rates the venues published themselves. A comparable to budget against, not a quote — your plan carries each venue’s own answer for your dates. | $4,968 |
|---|---|
| RetreatBird planning fee — only if you ask us to run the bookingFlat: one amount for the whole booking. Not per person, not per night, not per venue approached, and never a percentage of what you spend. Half when you approve the shortlist or itinerary, half when you sign the venue’s contract. Terms | €2,500under 30 people |
| What you commit to in order to get all of itNo card, no signature, no call. The plan is free and yours to keep. | $0 |
| Under 30 people← 12 people | €2,500 |
|---|---|
| 30–59 people | €4,500 |
| 60–99 people | €7,500 |
| 100 people or more | €12,000 |
Flat for the whole booking, fixed in writing before anything is booked. No upper limit on group size. Payment and refund terms.
If this is going to a finance approval this week: the venue line is the only figure that needs a number today, because until you ask us to run the booking it is the only cost that exists. The planning fee is a separate, later, optional yes — €2,500 at twelve people, and nothing of it is due until you approve a shortlist or itinerary.
The booking and the money go to the venue itself. We do not take your deposit and we do not hold your balance. Venues may pay us a commission; yours is written in your plan.
Their terms, their cancellation policy, their deposit schedule — we put those in the plan in writing so you read them before you commit, not after.
The venue's own contract sets what you are owed, and we do not add a guarantee on top of it. What we do is re-run the shortlist against the same dates immediately — from the listed venues, and beyond them from venues we source. Your plan says which alternates it already holds.
Flat — one amount for the booking, never a percentage — fixed in writing before anything is reserved, as its own row on the table above. If no venue can take your dates and you decline the alternatives, the first half comes back within 14 days. Read the terms. Decline it and keep the plan: the venue’s own details and terms are in it and you can book it yourself for nothing.
The venues that fit your headcount — up to three where the listed catalogue gives a choice, every one we approached above it — what each one said about your dates, and a per-person line-item budget you can forward to finance. Free, no call, and the document is yours to keep either way — our fee applies only if you ask us to run the booking.
Put the real headcount in, whatever it is. If the listed catalogue covers it you can see the options yourself further up this page; above it we source, on the same brief, and the plan names every venue we approached and prints what each one said. Never silence, never a shortlist padded out with venues that have not said they fit, and never your all-hands answered with a smaller trip you did not ask for.
Fair. The finished plan, the venue list and the budget maths are all published, ungated, and readable without giving us a single detail about your company.