The questions the offer has to survive, written out and answered before you have to ask.
What should we budget per winner?+
At the middle of our published rates, a winner who brings a partner costs $732 for 3 nights of venue — $546 at the simpler end and $1,494 higher up. A winner travelling alone is half of that: $366 in the middle. Those come from the published rates of the venues that state they can take 12 people. Add flights, which we do not price, plus taxes, transfers and activities, and our flat fee (from €2,500).
That is less per winner than our programme is benchmarked at. Why?+
Because it is a different trip, chosen on purpose: retreat centres rather than beach resorts with a ballroom — a place built for one group, food, space, and nothing produced. The per-winner number is the venue's own published rate, so the budget you approve is the trip your winners take.
We have 25 winners plus partners. Can you handle 50 people?+
Yes — send it. What you can browse on this site today is the part that is already listed, and at 50 people we go and source the rest, which is the normal way this works for a group that size. We read venues' own sites, keep only the ones that put a number in writing that covers your party, ask them about your dates, and the plan comes back with what each of them said. The plan also tells you which venues were already on the marketplace and which we approached for you, so you always know which is which.
Do you book the flights?+
No. No group air contracts, no ticketing, no seat changes, no schedule watching. You book flights yourselves or through whoever handles your corporate travel. The plan we write assumes that and leaves the flight line to you rather than filling it with an average we cannot point at.
Is our money protected if the venue fails?+
Your travel money never passes through us. You contract and pay the venue directly, so the protection is that contract and your own insurance. We hold no bonding or escrow, which is exactly why we never take your travel money.
Who does someone reach at 3am if something goes wrong on the trip?+
The venue, because the venue is who you contracted with and who is on site. We do not operate a 24/7 emergency line and we do not run a duty-of-care protocol for employees abroad. If your travel policy requires one, it has to come from your own provider or insurer, and we will write the plan to sit alongside it.
Can you run the awards night, the announcement and the gifting?+
No production, no staging, no AV, no scripts, no branded gifts. What we can do is put the venue side in writing: whether there is a private dining room, whether the venue states a workshop or meeting space, and what the venue quotes for a private dinner when we ask it. If the centrepiece of the trip is a produced awards show, hire someone who produces those.
Can we have the whole place to ourselves?+
It is the first thing we ask. Where a venue states whole-venue hire in its own words, the plan quotes it; for every other venue we ask the operator when your brief arrives, and the plan prints what they said, including no and including silence.
Is there a call?+
No, and not as a next step either. Everything is written, which means you can forward it, compare it, and get it approved internally without repeating a conversation — and every commitment is a sentence someone can point at later. Vendors who keep their pricing behind a sales conversation are charging you an hour for a number; ours is on this page. Reply to the email and you get a written answer.
What do you charge, and when?+
The plan is free and yours to keep whether or not you book. If you want us to run the booking, our fee is one flat amount for the whole booking, by party size: €2,500 under 30 people · €4,500 for 30–59 · €7,500 for 60–99 · €12,000 for 100 or more. It is fixed in writing before anything is reserved and is its own line on the same budget as the venue — never a percentage of your spend, never per head. Half is due when you approve the shortlist or itinerary, half when you sign the venue's contract; if no venue can take your dates and you decline the alternatives, the first half comes back within 14 days. Venues may pay us a commission; yours is written in your plan.
